5.1 President

 

5.1.1 The President shall be the Chief Executive Officer of the Association.

 

5.1.2 The President shall preside the Annual and the monthly meetings of the Association and the meetings of the Board of Directors and shall see that the business of the Association is carried out in an appropriate manner.

 

5.1.3 The President, Vice-President & the Secretary shall sign all the official documents of the Association.

 

 

5.2 Vice-president

 

5.2.1 The Vice-president shall assist the President and shall take special assignments

designated by the President.

 

5.2.2 The Vice-president shall assume, in the absence of the President,

the responsibilities in the office of the President.

 

5.2.3 The Vice-president shall notify the members of the Association about

the Annual General Meeting and of regular and special meetings.

 

 

5.3. Secretary

 

5.3.1The Secretary shall record and maintain of the minutes of the Association and the Board meetings and the attendance at all meetings of the Association and the Board.

 

5.3.2 The Secretary shall have a copy of the bylaws at each Association and Board meeting.

 

5.3.3 The Secretary shall be the custodian of the current records of the Association

 (minutes, records of attendance)

 

5.3.4 The Secretary shall keep an up today file of the name, address, birthdays, telephone numbers and e-mail addresses of each member of the Association.

 

 

5.4 Treasurer

 

5.4.1 The Treasurer shall keep a record of the memberships of the Association.

 

5.4.2 The Treasurer shall receive all dues, fees, and other funds collected for the Association.

 

5.4.3 The Treasurer shall provide promptly a membership card to those who have paid

the prescribed dues or fees.

 

5.4.4 The Treasurer shall deposit all monies of the Association to the credit of the Association in the corresponding financial institution.

 

5.4.5 The Treasurer shall pay all accounts as authorized by the President (All monies withdrawn from the Associations financial account(s) must be signed off by both the Treasurer & the President).

 

5.4.6. The Treasurer shall keep an accurate record of the financial transactions of the Association. The record shall be available any time for examination.

 

5.4.7 The Treasurer shall present a detailed report including a statement of the financial affairs of the Association, at the Annual General Meeting, or when otherwise requested to do so by the Board of Directors.

 

 

 

 *All members of the Board shall provide to new members of the Board elected in the General Annual Meeting, all records and documents in their possession.

 

*** The Board of Directors shall conduct the affairs of the Association between meetings. It shall meet at the call of the President at which its members shall constitute a quorum and it shall be elected for a period of two years.***